Guide
- Student hourly employees (Grant-Funded), hourly temporary employees; mid-management & non-unit professionals; and clerical and technical employees are now using HR Direct for self-service time reporting.
- Student hourly employees hired through JobHawk (Student Employment Office system used to recruit, hire, and onboard student hourly employees) report time worked via TimeSheetX. For assistance, please email: Student_Jobs@uml.edu.
NOTE: Facilities Maintenance and Trades employees use an automated time clock system called Kronos. See your manager for more information.
Reporting Late Time
- Employees only have self-service timesheet access to the current payroll period. They do not have access to report late time, or adjust prior period time. To report late time, complete one of the late timesheets below and contact one of our campus timekeepers to assist you with the time entry. This includes student hourly employees who have been hired outside of the Student Employment Office "JobHawk" system and do not use TimeSheetX to report time worked each pay period.
- Student hourly employees hired through JobHawk and using TimeSheetX to report time each pay period should report late time through TimeSheetX. For assistance, please email: Student_Jobs@uml.edu.
Timesheet:
- Student and Hourly Employee Time Sheet (for Grant-Funded student hourly employees reporting time outside of JobHawk/TimesheetX and non-student hourly employees)
- Exception Reporting Time Sheet (for Benefited Employees)
For your convenience, you can also review the University Timekeeper list. Timekeepers do not have access to report late time for student hourly employees hired through JobHawk.
Timekeeper Roles and Responsibilities
The system deadline for employees to report time in HR Direct is Sunday at 5 p.m. of the critical payroll week (i.e., Sunday before pay day). The Payroll Schedule can be viewed on-line. Managers may impose earlier deadlines as necessary to accommodate holidays, vacations, etc.
| Business Function | Job Aid |
|---|---|
| Employee Reporting of Time - New View | Employee Reporting of Time - New View Tutorial |
| Employee Reporting of Time (Salaried) | Employee Reporting of Time (Salaried) Tutorial |
| Employee Reporting of Time (Hourly) | Employee Reporting of Time (Hourly) Tutorial |
| Overview of Time Reporting Codes | Overview of Time Reporting Codes webpage |
| Mass Sick Time Reporting | Mass Sick Time Reporting Tutorial |
| Special Processing Requirements | Job Aid |
|---|---|
| Normal Holiday Reporting | Normal Holiday Reporting Tutorial |
| Saturday Holiday Reporting | Saturday Holiday Reporting Tutorial (pdf) |
| Essential Personnel, Police | Essential Personnel, Police Tutorial (pdf) |
| Outside Detail, Police | Outside Detail, Police Tutorial (pdf) |
| Comp Time Earned & Used in Same Week | Comp Time Earned & Used in Same Week Tutorial (pdf) |
| Family and Medical Leave Act (FMLA) Edits | FMLA Edits Tutorial (pdf) |
Manager Time Approval Information
Manager Time Approval Information can be found on the Managers webpage.