It is important that time be recorded accurately by employees using self-service so that you are paid correctly and are awarded appropriate benefits. Not all Time Reporting Codes (TRCs) should be used via self-service, and there are audits to ensure proper use.
The following is a chart of TRCs and how they should be used. If you have any questions please contact the Payroll Office (978-934-3560).
Salaried Mid-Management and Non-Unit Professionals
| Code | Description | For Use by... | Comments |
|---|---|---|---|
| ALT | Allowed Time | Payroll Only | |
| BEV | Bereavement | All | Use in accordance with union contract |
| CEP | Compensatory Overtime Premium | All | Generated by the System |
| CES | Compensatory Ovt Straight | All | Use in accordance with union contract |
| CLP4 | Call Back Premium 4 hr min | All | Use in accordance with union contract |
| CTA+ | Comp Time Adjustment (+) | Payroll Only | |
| CTA- | Comp Time Adjustment (-) | Payroll Only | |
| CTU | Comp Overtime Used | All | |
| EPUCW | Essential Personnel University Closed Worked | Essential Personnel | Used when Essential Personnel work regular shift hours during University closing |
| FSK | Family Sick Time | All | Use in accordance with union contract |
| HCTA+ | Holiday Comp Time Adjustment (+) | Payroll Only | |
| HCTA- | Holiday Comp Time Adjustment (-) | Payroll Only | |
| HCTES | Holiday Comp Time Earned Straight | All | Use to report hours worked on a University holiday |
| HCTU | Holiday Comp Time Used | All | |
| HNP | Holiday No Pay | Payroll Only | |
| HOL | Holiday | All | Note: HR Direct will automatically enter; you do not need to record HOL. |
| HPS | Holiday Paid straight | All | Used when working a regularly scheduled workday on a holiday |
| HS125 | Shift Pay | All | Used when working a regularly scheduled shift by Police on Thanksgiving, Christmas and New Year's and by Facilities on Memorial Day, Thanksgiving, Christmas and New Year's. |
| IAI | Industrial Accd Approved | Payroll Only | Leave for approved Industrial Accident |
| IOD | Injured On Duty | Payroll Only | |
| JDY | Jury Duty | All | Use in accordance with union contract |
| LAN | Leave Accrued No Pay | All | |
| M0500 | Mean Money Reimbursement $5.00 | All | System generated |
| NRD | Non Responsible Day | All | System generated; only entered when also reporting additional TRC on same day |
| NOP | No Pay | All | |
| OVP | Overtime Premium Pay | All | Generated by the System |
| OVS | Overtime Pay Straight Time | All | To be used to report all overtime, system will generate Overtime Premium |
| PER | Personal Time | All | |
| REG | Regular Pay SERS Eligible | All | |
| RSV | Reserve Leave Paid | Payroll Only | |
| RTCOM | Rotating Comp Time | All | Eligible only for 5/2 scheduled work rotation |
| SIC | Sick Time | All | |
| SLB | Sick Leave Blank | Payroll Only | |
| SNOCT | Snow Detail Comp Time | All | |
| UCLSD | University Closed | All | This code is only to be used on official days that the university closes. |
| VAC | Vacation | All |
Hourly Staff (non-student)
| Code | Description | For Use by... | Comments |
|---|---|---|---|
| REE | Reg Pay Non Teaching Alt Ret | All | Only code used for self-service reporting |
| MONP | Manual Overtime Premium | Payroll Only | |
| NBONS | Non Benefited Overtime Straight | Payroll Only |
Hourly Students
| Code | Description | For Use by... | Comments |
|---|---|---|---|
| STYSH | Student Yearly Hourly | All | Non-Work Study Student Hours |
| STYWS | Student Yearly Work Study | All | Work Study Student Hours |
| SMOVO | Student Manual Overtime | Payroll Only |