Campus issued fuel cards are essential to the operation of any vehicle powered by gasoline or diesel. Fuel cards are assigned to a specific vehicle and should not be interchanged with any other vehicle. Authorized drivers will be given a personal identification number (PIN) to use fuel cards at service stations. PINs should never be shared. Drivers will be required to enter the vehicle’s current mileage found on the odometer before fueling.
For electric vehicles, please email: UCAPS@uml.edu for a ChargePoint card which will allow for charging on campus.
Acquiring New Cards for New Vehicles
To request a fuel card for a new vehicle, please email: transportation_services@uml.edu or the campus fleet manager with the following information:
- Vehicle Identification Number (VIN)
- Make / Model / Year
- Vehicle’s Department
Fuel cards may also be issued for the purpose of filling jerrycans for auxiliary equipment.
Adding Drivers
To request fuel card access for a new driver, please email: transportation_services@uml.edu or the campus fleet manager with the following information:
- Driver’s first and last name
- Driver’s department
- Driver’s preferred PIN (usually last 4 of their license number)
- PIN numbers are unique identifiers. If a requested PIN is already taken, drivers will be issued an alternate PIN
- For your security, please choose a PIN that is different from other uses such as a personal bank card.
Removing Drivers
To request fuel card access be revoked from a driver, please email: transportation_services@uml.edu or the campus fleet manager with the following information:
- Driver’s first and last name
- Driver’s department
Payment
Transportation Services will receive an invoice for all fuel charges each month, and each department will have an interdepartmental transfer performed for their individual charges. It is the department’s responsibility to ensure that funds are available for all fuel charges.
A report of these charges will be provided to the department’s Fleet Administrator for reference and reconciliation.
Lost Cards
If a card is lost, please email: transportation_services@uml.edu or the campus fleet manager with the following information:
- 5-digit card number (If known)
- VIN
- Make / Model / Year
- Department