Determining to decommission a vehicle:
Any decision concerning disposition of vehicles should include consideration of the following:
- Would continued operation of a vehicle(s) be unsafe?
- Would continued operation of a vehicle(s) not be cost effective?
- Is a vehicle(s) no longer able to serve the purpose for which it was acquired and, if not, can it be converted to another use?
- Does the fleet size exceed demand and is a reduction of the fleet size appropriate?
Selling and decommissioning a vehicle:
If it is determined that the university no longer needs a vehicle, the following process should be followed for vehicle sale and decommission:
- Fleet administrators should fill out the Asset Decommission and Surplus DocuSign form
- Asset management will work closely with fleet administrators to list vehicles to GovDeals.com.
- The goal of the Surplus Program is to have standard landfill as the last resort for disposal for university equipment, furnishings and assets.
- GovDeals is the online marketplace UMass Lowell uses which provides services to government, educational, and related entities for the sale of surplus assets to the public.
- Proceeds from the sale of vehicles that meet a specific threshold may qualify for split revenue under the surplus program.
- Fleet administrators will be responsible for accurately filling out a vehicle inspection form to be sent by Asset Management prior to listing the vehicle to the site.
- Once the vehicle sells, Asset Management will decommission the asset in the system. Vehicles that do not sell will be offered to local salvage yards.
Vehicle trade-ins:
Not all vehicles are sold or auctioned at the end of their useful life and may be traded in. If your department negotiates a trade in for a new vehicle, please email inventory@uml.edu to inform Asset Management of the vehicle trade.