Budget Template
- FY25 Office of Sponsored Programs (OSP) Budget Template (fillable Excel spreadsheet). Please note: if your budget exceeds five years, please unhide the hidden tabs within the spreadsheet for years 6-10. Also, please complete all modular budgets on the NIH Modular tab.
Budget Justification Templates
- National Aeronautics and Space Administration (NASA) Detailed Budget Narrative (Template) (docx)
- NASA Redacted Budget Narrative (Template) (docx)
- National Institutes of Health (NIH) Detailed Budget Justification (Template) (docx)
- NIH Modular Personnel Justification (Template) (docx)
- NIH Modular Additional Narrative Justification (Template) (docx)
- NIH Modular Consortium Justification (Template) (docx)
- National Science Foundation (NSF) Budget Justification (Template) (docx)
Institutional Rates
Effort
Effort on a proposal signifies the time commitment a person is pledging to the project. Based on sponsor guidelines, these commitments can be expressed either in terms of a percentage (%) of your work time or in months.
Effort is calculated by appointment type (calendar, academic & summer).
The following examples show how to convert effort between percentage and months.
Converting Months to Effort Percentage:
- Calendar Year Effort (12-month appointments)
- Divide number of Months by 12 = % Calendar Year Effort
- Example: 2 calendar months / 12 months = 16.67%
- Academic Year Effort (9-month appointments)
- Divide number of Months by 9 = % Academic Year Effort
- Example: 2 academic months / 9 months = 22.22%
- Summer Term Effort (3-Month Term)
- Divide number of Months by 3 = % Summer Term Effort
- Example: 2 summer months / 3 months = 66.67%
Converting Effort Percentage to Months:
- Calendar Year Effort (12-month appointments)
- Multiply Effort Percentage by 12 = Calendar Month Effort
- Example: 16.67%*12 months = 2 calendar months
- Academic Year Effort (9-month appointments)
- Multiply Effort Percentage by 9 = Academic Month Effort
- Example: 22.22%*9 months = 2 academic months
- Summer Term Effort (3-Month Term)
- Multiply Effort Percentage by 3 = Summer Month Effort
- Example: 66.67%*3 months = 2 summer months
Reminder: Effort for all key personnel, in particular faculty, must be budgeted minimally at 1%. This correlates to 0.12 calendar months or 0.03 summer months. As noted, effort should typically be substantially more than 1% since it should reflect the actual effort needs of the project.
- Effort Percent / Calendar Month Conversion Tables (Excel spreadsheet)