How do I become an active employee in HR Direct/Payroll?

Grant-Funded Student Employees and Teaching Assistants (TA) & Research Assistants (RA)

Form I-9

You must provide verification of your identity and eligibility to work in the United States, which is required under the Immigration Reform and Control Act of 1986.

  • Section 1 of the Form I-9 must be completed by the employee no later than the first day of employment.
  • Section 2 of the Form I-9 You must present unexpired original documentation that shows proof of identity and employment authorization to work in the United States. Please refer to Instructions for Form I-9, Employment Eligibility Verification (pdf) for more information. Failure to comply with any of the above conditions of employment can result in the withdrawal of this employment offer.
    • When you complete your I9 – Section 1 Please schedule your required remote I-9 Section 2 verification before or within three (3) business days of your start date by using our  online scheduler. At this meeting, please have the proper unexpired documentation as described on the List of  Acceptable Documents with you.

New Employee Hire Packet

The new employee hire packet provides a method to electronically complete and securely submit your employment forms.

The Mandatory OBRA Enrollment Form (pdf) must be completed separate from the electronic submission process and turned into the Human Resources' Benefits Team via email or in-person. Social Security Number (SSN) not required to complete this form.

Other Student Employees

All student employees hired via JobHawk should go to their dashboard in JobHawk to access New Hire Paperwork and I-9 scheduling links.

How do I get paid?

Student Hourly-Employee (Positive Taskgroup):

  • Job Codes: Student Employee (ST9999), Student Campus Work Merit (STUCWM), Student Campus Work Program (STUCWP), Federal Student Work Study (STUFWS), Student Employee Grader (STUGDR)
    • Student hourly employees hired through JobHawk report time worked through TimeSheetX. For assistance, please contact Student_Jobs@uml.edu
  • Job Codes: Student Grant Funded (STUGRT), Student Employee Grader (STUGDR)
    • For all active (Grant-Funded) student hourly-employees part of the positive taskgroup: once you have confirmed that you have been hired and are active, please visit HR Direct to post any time you work each week via Employee Self Service. Here is the reporting time job aid (pdf) to assist you with how you can post your hours.

Student Employee (Exception Taskgroup):

  • Job Codes: Student Stipend (STUSTP), Research Assistant (GRRA), Teaching Assistant (GRTA)
    • For all active student employees part of the exception taskgroup: time is generated automatically based on the standard hours indicated on your contract/ePAF.

Student Employment Office (SEO) Forms (NOT Required)

Other Optional Forms:

During the academic year, students who are enrolled for six credits and who are working on campus are exempt from the OBRA retirement contributions (as well as the FICA/Medicare deductions).

During the summer, these deductions will be withheld except for those students who meet specific summer enrollment criteria*.

  • * In order to claim exemption, you must be registered for at least 6 credits AND will not be working 37.5 hours per week as a UMass Lowell student employee for the Summer semester.

Additional Student Information: