Technology Transfer Staff Assistant

This being an internal opportunity, only current UML Employees, irrespective of Bargaining units are eligible to apply for this position.

General Summary (Purpose) of Position
The Technology Transfer Staff Assistant supports the Commercial Venture and Intellectual Property (CVIP) Office in its role in technology commercialization and economic development; providing administrative support and recordkeeping for the various programs.

Examples of Duties:
1. Provides administrative support to the Commercial Venture and Intellectual Property Office (CVIP) by:
• Greeting and assisting visitors.
• Answering the phone and responding to or referring inquiries to the appropriate person.
• Scheduling patent committee meetings and distributing agendas and meeting minutes.
• Responding to direct inquiries, preparing correspondence, and answering routine questions with University and patent legal counsels.
• Establishing and maintaining files and records.

2. Monitor financial activities for CVIP by:
• Maintaining database records for invention disclosures, patents, licenses and royalty distribution.
• Tracking the CVIP operating budget.
• Processing purchase order requisitions.
• Generating invoices for licensee payments.

3. Promote the University’s commitment to customer service by:
• Building effective partnerships with co-workers throughout the University by freely sharing appropriate information and providing assistance when needed.
• Ensuring optimum service to all internal and external partners in response to all requests for service and information.
• Maintaining an environment that is welcoming to persons of all backgrounds, nationalities, and roles.

MINIMUM QUALIFICATIONS:
• Bachelor’s Degree or equivalent experience preferred
• 3 to 5 years administrative experience in an office environment, administering budgets; legal office patent law desirable.
• Demonstrated experience working with contracts and interpreting contract language.
• Demonstrated experience with word processing, spreadsheets, and database software.  (Microsoft Office software preferred.)
• Excellent communication skills, both written and oral.
• Ability to work independently
• Ability to handle confidential materials and information.
• Ability to exercise judgment and discretion in applying and interpreting departmental policies and procedures.

Supervision Received:  Director CVIP